Open Position: Project Support Specialist
Position Summary:
The Project Support Specialist provides administrative and operational support throughout the lifecycle of each project. This role helps ensure projects stay organized, accurately documented, and on schedule by maintaining job information, assisting with coordination, and supporting communication between production, office staff, vendors, and management.
Primary Responsibilities:
- Create and maintain accurate job entries in the project management system, including purchase orders, selections, project details, and supporting documentation.
- Review and verify supplier invoices daily to ensure accuracy in pricing and proper job allocation.
- Enter invoice amounts and project costs into jobs to assist with accurate job costing and reporting.
- Enter Invoices as Purchase Orders in Buildertrend for each project accordingly.
- Support project scheduling by updating timelines, tracking upcoming tasks, and assisting with coordination.
- Maintain detailed job notes, updates, and project records throughout each phase of the project.
- Monitor project information to ensure required documents, selections, and details are complete and up to date.
- Communicate with internal team members and suppliers to gather information and assist with project needs.
- Provide general support to improve project workflow, organization, and efficiency.
Skills & Qualifications:
- Strong attention to detail and accuracy
- Excellent organization and follow-through
- Ability to manage multiple projects and priorities
- Strong written and verbal communication skills
- Comfortable learning and using project management software
- Basic understanding of construction processes, purchasing, or job costing preferred
- Positive attitude and willingness to support a team environment
Salary:
- $45,000 – $48,000 annually
To Apply:
Qualified applicants should submit their resumes on the form to the right.